What is a Routine
A Routine is two things glued together: a time and a job. Pick when, describe what — your Chief of Staff runs it on its own from then on.
It's the difference between asking once and getting it every day forever.
What it does for you
Two simple pieces:
- When — one-time, daily, weekly, monthly, or every 30 minutes
- What — the job to do, in plain English
Every routine runs as your Chief of Staff; the only knob beyond the schedule is which AI model it uses. A routine set to a model always runs on that model — including the one automatic second attempt if a run comes back empty — and opening the routine's conversation to continue it keeps that model selected. You can still switch models there yourself.
Quietly working in the background:
- Runs without you opening the app
- Output lands as a card on the Chief of Staff Actions page (Routine Runs tab) and in your dashboard feed
- Reminders are emailed to you as well: a one-time routine, or any routine that asks to remind, nudge or notify someone ("Remind me to publish the video"), sends its result to your inbox with a link back to the conversation. Any routine can also email you if you ask it to ("email me the results")
- Errors surface so you know what happened and why
Always under your control:
- Pause anytime — it stops, no work runs; resume and it picks up on the next scheduled time
- Run Now fires it off without waiting for the schedule
- A scheduled one-time routine shows Cancel instead of Pause, and once it has run, it's done — you can schedule it to run again if you want a repeat
- Run history shows every past run, full output, and any errors
- You can only edit routines you created — a teammate's routine is theirs
Built-in safety rails:
- Three failed runs in a row and the routine pauses itself
- A high-frequency routine that burns through its daily credit budget pauses rather than draining your balance
- Routines skip (rather than error) when your credit balance is empty
- If an app a routine needs (Gmail, Instagram, Google Calendar…) is disconnected or expired, the routine isn't charged for those runs. After three runs in a row that couldn't reach it, the routine goes on hold: it stops running and stops using credits, and you get one card telling you which app to reconnect. Reconnect the app and it picks up again on its next scheduled time by itself — nothing to resume
How you use it
- Open Chief of Staff → Manage → Routines.
- Hit New Routine and describe what you want and when.
- Save. Watch the Run History to see it land.
- Pause, resume, or delete anytime.
If you only do one thing today: turn one thing you do every morning into a routine. Tomorrow you won't have to do it.